Equipment that tells you it’s still onsite and allows you to cost it daily
Dry Hire management on projects is a spreadsheet nightmare. By working with some of Australia’s largest hire providers, your projects can receive daily hire order receipts via Docketbook, enabling clear allocation of costs, transparent tracking of stand-downs and off-hires and easy reconciliation at end of month.
For dry hire providers, delivering digital on-hire reports daily empowers your customers to manage their hire. No more stories about the pump down the back of site that everyone has forgotten about!
With three-way invoice matching, site confirmation dockets become micro-invoice approval steps. This allows issues to be ironed out on a daily basis while information is fresh. No more digging through piles of paper! End of month invoice reconciliation then becomes a piece of cake.
Hire invoices have been recognised as one of the most disputed invoice classes in the construction industry. From a supplier’s perspective, this means delayed payments and unpredictable cashflow. Dramatically reducing the number of disputes reduces ‘days outstanding’ metrics and credits as well as the administration effort to manage these processes.
Working with two heavy weights of the Australian construction industry Docketbook facilitates the flow of daily hire data to enable onsite costing and reconciliation.
New Hire Orders are created and sent to the contractor via Docketbook as an Order. These are pulled into into the ERP to create a Purchase Order, which then applies to the Docketbook Order. The PO number is extracted by the hirer and instantly the systems are aligned.
Each day, the OnBase platform for the hirer sends data to the Docketbook web services to create a record of what was on hire. Just like any other docket, these are cost coded and accepted by the engineers which then flows seamlessly to the ERP as a PO Receipt.
More importantly, if there are any issues at site, the docket can be rejected and dealt with, long before the invoice is created. Now rolling nationally, this cross-company integration has the potential to transform the hire industry.
See how the Docketbook P2P features support head contractors to deliver better project outcomes